Microsoft business email additionally supplies a comprehensive assortment of desktop applications — apps that you install in your computer as opposed to using in a web browser.
Both products enable you to create documents, presentations and spreadsheets, and collaborate with team members whilst doing so; they also provide video conferencing functionality and cloud storage.
Prices — how do G Suite and Microsoft 365 compare?
For the purposes of the contrast, I’m taking a look at the programs priced in USD.
G Suite pricing
Choosing a G Suite program is fairly straightforward, because there are just three strategies available:
Fundamental: $6 per user per month
Business: $12 per user each month
Enterprise: $25 per user per month
On the’Fundamental’ program, you receive
Business email addresses (firstname.lastname@example.org)
Video and voice calls, and using a limitation of around 100 participants per telephone
Secure instant messaging through Google Chat (for people and/or groups )
Shared online calendars
30 GB of online storage for document syncing and sharing
Online documents, spreadsheets, presentations, polls and shared notes
Google sites (a tool for constructing simple sites or intranets)
‘Currents’ — a sort of internal social media tool (similar in some respects to the now defunct Google+, but aimed at associations ).
“Apps Script” – a low-code instrument that will assist you add bespoke functionality to your G Suite apps.
24/7 telephone, email and chat support.
Security and admin controls.
About the’Business’ program, in addition to the above you receive
Unlimited file storage (or 1 TB per user if your organisation has less than 5 users)
A 150 participant limit for video / voice calls
Advanced search performance using Google’s brand new Cloud Search technology (this functionality makes it easier to find files within an organisation’s G Suite storage and also supplies a Google Now-style encounter, where tips on what your staff need to do following are created )
Email archives / message-retention policies
The ability to specify which area your G package info is stored in (Europe, USA etc.)
eDiscovery covering emails, chats, docs and files
Audit and reporting insights for Drive content and sharing
On the’Enterprise’ plan, you get all the features of this’Basic’ and’Business’ plans along with
Priority support (1 hour target response time for critical issues)
A 250 participant limitation for video / voice calls
Advanced admin and security controls / coverage
Data loss prevention for documents and email (this helps prevent the leaking of sensitive information )
Integration with third-party archiving tools
S/MIME to get Gmail (improved encryption for mails )
Added reporting on email usage via analytics tool BigQuery
Contrary to the free version of G Suite, none of the above plans involve the display of advertisements content as you work.
For many users, the most significant difference between those programs will demand storage.
Using the G Suite’Basic’ plan, users are limited to 30GB of storagebut — as long as there are 5 or more G Suite users in your business — there are no limitations on the’Business’ plan (if you have a’Business’ plan but have less than 5 users onto it, file storage is restricted to 1TB per user).
It is important to note the Google Docs, Sheets, Slides and Drawings — i.e. documents created using Google’s collection of programs instead of third party applications — don’t count toward your G Suite file storage limitation.
Power customers and big organisations are likely to locate the e-Discovery features that the’Business’ and’Enterprise’ valuable: these enables you to archive all communications on your organisation according to rules you specify.
This operation is useful if for legal reasons you need to store a comprehensive communications history or dig up old mails sent to or from the group.
When you’ve got strong data loss prevention requirements — i.e. you need to use G Suite to attempt to prevent your users moving sensitive information outside of your organisation via email or via moving files — then you will have to go to your’Enterprise’ plan.
Let’s take a look at Microsoft business email pricing today.
Microsoft 365 pricing
, since there are house, business, enterprise, government, non-profit and schooling models available…and within that, a whole load of sub-versions.
There are two ways to have a look at this wide selection of pricing choices: on the plus side, there is a lot of flexibility, but on the other hand, it is rather confusing trawling through each of the strategies to work out which one is best suited to your own needs.
For the purposes of the review, I will focus on the Microsoft 365 plans that are geared towards small business and business users. By comparison, the G Suite plans can be bought on a per-month foundation, which might suit some businesses — for example, those with regular changes in the amount of staff, or those with contractors and associates — a little better.
The’Microsoft 365′ programs plan, as its name suggests, only supplies you with all the desktop apps — you won’t receive collaboration features on this strategy.
The Microsoft 365’Company’ plans all restrict the maximum number of users to 300; by contrast, you can have an infinite number of consumers on the Microsoft programs geared towards enterprise users.
All programs give you with installable versions of the Microsoft Office product suite (Word, Excel, Powerpoint etc.) BUT that the F3 one only gives you access to the mobile versions. So if a key motive behind picking Microsoft 365 would be to avail of the desktop apps AND the cloud features — a huge benefit of utilizing Microsoft business emailwithin G Suite — you’ll need to check out among those other programs.
Not all of the 365 plans provide users with an email account — so in the event that you want to utilize Microsoft 365 as your email provider, you’ll need to steer clear of their’Microsoft 365 Apps’ and the’Pro Plus’ programs.
So which works out cheaper from the Microsoft 365 versus G Suite fight?
In essence there’s a small rescue to be made in the end of the pricing bands by opting for Microsoft’s’Business Basic’ over the G Suite’Basic’ plan.
Similarly, in the’enterprise’ level, the’ 365’F3′ plan comes in somewhat less costly than Google’s’Business’ plan.
What you are going to have to factor in here, however, is the fact that ALL Microsoft plans demand an upfront, 1 year old annual commitment. This means a bigger investment, that won’t suit all businesses, especially startups relying on a’bootstrapping’ strategy to grow.
Along with the headline costs don’t actually tell the full story, since there are a great deal of variables and possible tradeoffs at play .
Though the above plans are broadly similar, there are still large differences in significant areas such as email storage, file storage and archiving to contemplate; so coming up with an answer to the’which is cheaper, G Suite versus Microsoft 365′ question is probably best answered by taking a broader look at the features of each product and seeing how they fulfil your business needs.
Let us drill down to these attributes.
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Microsoft 365 vs G Suite: the attributes
If we’re speaking entry-level plans, then Microsoft 365 is a clear winner : you receive 1TB of storage using all the’Business Essentials’ plan compared to Google’s rather paltry 30GB on its own’Basic’ plan (to add insult to injury, Google also counts emails as taking up space in this 30GB limit).
However, if you move up a notch to the G Suite’Business’ plan, you might discover that the Google programs are much better value for money on front.
With the G Suite Business program, you get unlimited storage, which is extremely helpful to any company which has a need to store a large amount of files in the cloud. Though Microsoft 365’s 1TB limitation (which applies to the vast majority of its plans) sounds generous, you’d be amazed just how fast you can burn 1TB of storage if you’re uploading large picture, video or audio files into the cloud.
That said, if you are simply talking about working with standard spreadsheets and documents, a 1 TB limitation per user ought to be perfectly adequate for many small to medium sized companies.
Ultimately however, if using unlimited cloud storage is the main concern, then it is definitely a win here for G Package: whereas you are able to avail of it for just $12 per user per month with Google, you’re taking a look at an equivalent cost of $32 or $57 per user each month using Microsoft, on its own E3 and E5 programs respectively.
Google Drive lets you access your documents anywhere and on any device.
Google Drive enables you to access your files anywhere and on any device.
One important issue to note is that both 365 and G Suite just supply you with unlimited file storage should you buy 5+ user account. Otherwise you are limited to 1TB per user. This is a small shame really, as it renders these storage comes with somewhat less attractive to’solopreneurs’, or small businesses with less than 5 workers.
The two Microsoft 365 and G Suite provide you with the option to buy more storage on a per user basis. As far as I can tell, prices for this aren’t recorded publicly by Microsoft — you need to contact them to talk about storage updates. (This indicates to me that costs are negotiable dependent on the numbers of users involved).
With Alpha Bundle, you will generally only need to be worried about storage limitations if you’re utilizing its’Basic’ plan or are on a’Business’ plan and, as mentioned above, have less then 5 users on your organisation.
If you’re on a G Suite’Basic’ plan, there are several tiers of additional data storage purchase options which start at 4GB ($4 extra per user each month) and move up to 16TB per user ($1,430 per user each month!) .
As the table below reveals, based on how much storage you need for particular users, you may find it works out cheaper to simply update all of your G Suites users into the’Business’ plan than buying a few users extra storage.
Likewise, if you are on a G Suite’Business’ program with less than 5 users and are hitting your storage limit, you might find it more economical to purchase a couple of new accounts than purchasing extra storage.