Today email security has become a main concern for companies, as a result of development of spam, viruses, phishing and identity theft. More than ever companies are feeling the need to secure their business info. These advice bring more consciousness about common emails threat and how to deal with them. However a lot of those issues can be solved with the support of an personal email hosting provider.
1. Secure Passwords
Email passwords must be at least 6 characters , nevertheless 8 or more characters are recommended. Email Accounts have to be case sensitive and include letters, numbers and can comprise most top ASCII characters such as”&” or”%”). As a rule of thumb, protected passwords should contain a combination of uppercase and lowercase letters and at least one number or upper ASCII character. The password shouldn’t be simple to guess also. A common mistake would be to use the company’s name from the password. IT administrators normally need to set up the password policy on their own email server, however some domain and email hosting providers have predefined password policies for their clients.
2. Regular change of passwords
It’s suggested to change passwords at least every 60 days especially if your users currently use and manage mails on public computers. It is common that public computers have been infected with spyware that record every word that users are typing. Therefore a regular change of password is recommended. Some email hosting providers commonly offer automatic change of password for their users. Use of Anti-Virus Software
Make sure your email accounts are protected by industry leading anti-virus technology that is updated every hour against the latest virus threats. It is also highly recommended to set up and keep good and anti virus anti-virus software on your computer to prevent disease from USB drives, CDs or DVDs and so on. It is also better to scan all attachments using a virus program before downloading/executing any, even when they come from someone you know. Use of Spam Filters Software
Spam-filters help preventing spam emails to get into your inboxes or banner spam emails as such so that you are aware of these.
Based on the applications and settings some spam filters may automatically eliminate junk emails and prevent web bugs which track your activity and network details. Some best email hosting uk providers provide these solutions as part of your package bargain. Rackspace for example guarantees its clients to get a”premium spam filtering and antivirus solution, eliminating most of unwanted email before it reaches your inbox.
5. Never reply or unsubscribe to spam mails
When it happens a couple of spamming emails were able to slip in, make it crucial to delete all them. Replying or attempting to unsubscribe to spam emails typically simply notifies the sender that they’ve discovered an active email address to send more spam emails. Don’t provide sensitive information
Never give out sensitive personal or account information to a person that requests via email unless you have confirmed the message’s authenticity. Frequent email scams use email messages and even websites which look official, but are actually attempts to steal your identity to commit fraud. Additionally beware of email hoaxes which not only spread misinformation, but also bog down networks as unsuspecting users forward them like spam. Be careful of signing up to free newsletters. Most bona-fide UK businesses adhere to anti-spam guidelines and legislation, but some suspicious websites hosted elsewhere might not think twice about selling your email address to a spammer.
7. Remember to logout
Always logout of your email whether it’s a internet mail or a POP email after finishing using them, it is also recommended to log-out if you have to leave your computer unattended for a considerable time period.
8. Use up-to-date applications
It is preferable to use the very up-to-date online applications (e.g. newest browser version of Mozilla Firefox, Microsoft Internet Explorer, Google Chrome or Safari). More recent models often offer enhanced security protection.
9. Secure Networks
In general corporate sites and Internet service providers (ISPs) are protected by system administrators who watch for possible security breaks and take actions to protect users from hackers. Although we might believe the risk is less, it is recommended to use caution if utilizing emails on any unusual network. Use stations maintained by sources you trust, or inquire whether the Internet terminal you’re using is protected against security break-ins.
10. Use automatic response just when needed.
It is savvy to turn-off any automated replies in your email client stating that an email was read or received, because this confirms the email is a good one. Spammers will then target your email from priority and flood your inbox with spam emails even more.